Library and Information Association of New Zealand Aotearoa
Te Rau Herenga O Aotearoa

Changes to LIANZA Communities and Membership

LIANZA has played a pivotal role in the New Zealand library and information sector since 1910. Our work spans membership services, including professional registration, networking and upskilling, advocacy for the sector with Government, and actively working to raise awareness of the crucial value of libraries and librarians with the wider New Zealand public.

In recent years, however, we have faced an increasingly difficult position of falling memberships, rising costs, and decreasing membership engagement. To address this, a working group drawn from current special interest groups and regions was asked by the LIANZA Council in September 2018 to re-think the future of LIANZA.

The working group looked at how LIANZA could engage more members to contribute through leadership roles in the association, whether the rules needed to be clarified to enable easier engagement, what could be done to enable members to harness the power of the collective LIANZA community, and how this could be funded in a sustainable way.

The recommendations from this working group have provided a basis for the changes we are announcing here today, which come into effect from 1 July 2019. These changes are designed to grow LIANZA as a platform that enables our members to connect and get things done to benefit the whole library and information sector. We are seeking to maximise member engagement and benefits in a sustainable way, and we want to make access to funding more equitable.
 

Key Changes

Communities

  • LIANZA Communities is the new umbrella name for all the regional, sector and special interest communities that currently exist or that may be formed in the future by members.
  • LIANZA Communities will be budgeted or unbudgeted depending on their purpose and needs of participants.
  • Each LIANZA community will decide how formally, or informally, they wish to operate.
  • A new LIANZA Community Contestable Fund will be created and administered for the benefit of all LIANZA Communities. Annual surpluses from budgeted LIANZA Communities will be returned to the LIANZA Community Contestable Fund and any unplanned losses will be covered by the contestable fund.  
  • There will also be six new LIANZA conference grants offered biennially in regional LIANZA Communities.

Membership

  • Professionally registered members and personal members will now receive member discounts ranging from 20–30% to all LIANZA and budgeted LIANZA Community events and activities including LIANZA Conference, weekend schools and study days.
  • The number of personal membership categories will be reduced to two and personal membership fees will increase. The current SIG levy of $10 pa will be removed, and you will be able to join an unlimited number of sector or special interest LIANZA Communities at no extra cost. Professional registration fees will remain at the same level in 2019/20.
  • The current institutional membership structure, with seven categories based on full-time equivalent staff will be retained but Online Continuing Professional Development (CPD) institutional membership will no longer be offered.  
  • Interloan will continue to be offered as part of the LIANZA institutional membership fee, however ‘interloan only’ membership will be closed.
  • An increase in the institutional membership fee will occur in July 2019 and staff from member institutions will have a 15% discount at all LIANZA events. Both personal and institutional membership fees will have ongoing annual adjustments at the rate of CPI.

 

How were these changes decided on?

In 2018, LIANZA Council reviewed the operation of LIANZA regions and special interest groups. Terms of reference were developed with four key tasks and a working group made up of representatives from existing regions and special groups was formed.

A separate working group was also formed to review the scholarships offered by LIANZA. Both working groups underwent a consultation phase over several months and used an evidence-based approach in making recommendations to LIANZA Council.

As a result of this consultation some key changes have been made, to maximise member engagement and benefits in a sustainable way for LIANZA.

The challenge is to sustainably fund our national association so we can continue to facilitate and support our vibrant library and information profession without creating silos or barriers to participation.

 

What are the challenges facing LIANZA that have led to these changes being made?

As a membership-based not for profit, LIANZA is reliant on memberships for funding, however recent years has seen membership levels dropping, with a 22% decrease over the past ten years. At the same time, the costs of operating, particularly the provision of training and other events, have increased, but membership fees have only increased by an average of $2 per year since 2006. This has led LIANZA to operate at a loss for five of the past seven years, and has significantly eroded our financial reserves.

In addition, some SIGs have closed and others find it hard to get members involved in committees and events. There is a lack of clarity around how SIGs and regions operate, leading to inequities. 

 

I know about membership services and events, but what else does LIANZA do for its members and the libraries and information sector?

Over the years, LIANZA has been involved with the creation of the Country Library Service, was a driving force in the National Library Service and the establishment of the LIANZA Children’s Book Awards, and supported establishment of library certificates, diplomas and degrees.

More recently, LIANZA has been involved in representing the industry with Government, particularly providing submissions on the Equal Pay Amendment Bill, Copyright Act and Reform of Vocational Education, and providing feedback to the Education Conversation and National Archival and Library Institutions Ministerial Group. We have represented our people at the Digital Skills Hui and Digital Economy and Digital Inclusion workshops, and were responsible for the successful bid to host the IFLA World Library and Information Congress.

With your LIANZA membership, over the years we have been able to see the development and delivery of the Kōtuku Emerging Leaders programme, the implementation of professional registration, accreditation of LIS qualifications for educational providers, remuneration surveys for the library and information profession, the establishment of a bi-cultural partnership with Te Rōpū Whakahau, information policy summits; and more.

 

More Information

LIANZA Communities (Jump to section)

LIANZA Membership Structure (Jump to section)

FAQs (Jump to section)

 

Key documents

 

LIANZA Communities

LIANZA is a national membership organisation that has been built upon many contributing ‘communities of practice’ run by energetic and committed volunteer members, who generously give their time to create an active and vibrant network around New Zealand.

We want to revitalise the LIANZA national community with robust communities of practice, to strengthen the role of LIANZA through these communities and to enable new communities to easily grow and flourish.

The term ‘LIANZA Communities’ is being adopted as an umbrella name for all the communities that currently exist or that will be formed in the future by members. These communities can be geographically, sector or interest based.  

 

Forming LIANZA Communities

Empowering members to use LIANZA as a platform for new ideas and initiatives is key to the sustainability of the association.

We recognise that LIANZA Communities will form and dissolve dependent on the ongoing purpose, and engagement of those involved, and the relevancy of the group to LIANZA members.  

Creating a new LIANZA Community is now as simple as finding ten members with a common goal or purpose and sending a brief proposal for approval by LIANZA Council.

 

Running a LIANZA Community

We want to make it easy for our volunteer members to contribute to the success of their community.

We recognise that different LIANZA communities will want to operate in different ways. In future each LIANZA Community can decide how formally they wish to operate. Your community may choose to run an Annual General Meeting and have elections for office holders if they wish, but this is no longer a formal requirement.

All LIANZA Communities may designate any roles they feel necessary to run their group effectively. At minimum a LIANZA community must provide the names and contact details for one named co-ordinators or office holders, who can attend joint quarterly Zoom meetings with LIANZA Executive Director and other LIANZA Community co-ordinators or office holders.

The only other requirement is that every LIANZA Community must provide a report by the end of August each year for inclusion in the LIANZA Annual Report, so that we can make visible the amazing work being done around the country.

 

Funding for LIANZA Communities

Financial sustainability is an essential focus for LIANZA and its membership.

Historically LIANZA SIGs and regions were distinct legal groups with their own incorporation, bank accounts and legal standing. In 2011 the process began of bringing these groups back into LIANZA. Initially each group had their own trust account, but these were disbanded in 2014 and all region and SIG funds are now administered nationally by LIANZA. The changes outlined below are essential steps in ensuring the on-going viability of LIANZA and its communities.

 

Budgeted or Unbudgeted Communities

We see flexibility and ease in how communities can operate as essential.

LIANZA will now have two types of communities – budgeted or unbudgeted. Each community can decide which category they wish to operate under and can move from budgeted to unbudgeted annually depending on future plans.

Unbudgeted communities

Unbudgeted communities are those where interaction between participants in the LIANZA Community is online and/or members pay their own way at face-to-face events.

Budgeted communities
Budgeted communities are those where income and expenses are generated from events and activities. Their financial plans are considered as part of LIANZA’s operating budget. 

All budgeted LIANZA Communities are required to operate a neutral or surplus annual budget and any annual surpluses are returned to the LIANZA Community Contestable Fund (see below).

 

LIANZA Community Contestable Fund

We are very excited to announce the creation of a central fund administered for the benefit of LIANZA Communities. Our goal is to make access to funding equitable.

Some really innovative thinking has gone into solving the inequities that resulted in the accumulation of funds by SIGs and regions. This accumulation of $124,000 at the end of 2017/18 had resulted in funds not being spent for the benefit of members.

The LIANZA Community Contestable Fund is being created by the transfer of a proportion of accumulated SIGs and Regions funding as at June 30, 2019.

The fund will be maintained sustainably by the addition of annual contributions made up of interest on the fund, 5% of LIANZA personal member and student member income (excl GST) and all annual surpluses from budgeted LIANZA Communities.

 

LIANZA Regional Community Conference Grants

The contestable fund will also be used to fund a maximum of six regional LIANZA Community conference grants biennially. The conference grants will be awarded nationally by a selection panel made up of the representatives from each regional LIANZA Community.

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LIANZA Membership Structure

LIANZA Personal Membership Structure

We want to ensure that belonging to LIANZA brings a variety of benefits – from worthwhile discounts to professional development. LIANZA needs active member support to become a stronger and more effective voice for the library and information sector. We want to encourage a pathway for people to become more active, contributing, members and for individuals and employers to recognise the value of Professional Registration.
 

What is changing?

The personal membership will be simplified – reducing from five to two categories from July 1, 2019 and a range of member discounts will apply to all LIANZA and budgeted LIANZA Community events and activities including LIANZA Conference, weekend schools and study days.

 

LIANZA Personal Membership categories

The SIGs and Regions Working Group identified different levels of engagement in LIANZA by individuals; professional registration (high), contribution (medium), and participation (low).
 

LIANZA Professionally Registered Member (RLIANZA)
RLIANZA is our premier membership category and the most important for the financial security of LIANZA. Individuals pay annual fees for both LIANZA personal membership and professional registration.

LIANZA professional registration demonstrates a significant investment in your career, it provides public and workplace recognition of your professional ability. In addition to holding professional registration, benefits for RLIANZA members include eligibility for LIANZA Grants and Awards and the greatest discount (30%) on all LIANZA events.
 

LIANZA Personal Contributing Member
The contribution of personal members is very important to the sustainability of LIANZA. Anyone can become a personal member and professional registration is not required. Personal contributing members may be active volunteers within LIANZA Communities and LIANZA Standing Committees and working groups. This level of membership aims to support a wide range of people working across diverse roles in the library and information sector.

Benefits for personal members include eligibility for LIANZA Grants and Awards and a 20% discount on all LIANZA events. Actively contributing to LIANZA also gives you valuable tools for your professional and personal growth – you have the opportunity to develop leadership skills regardless of your paid position in the library sector, broaden your perspective, contribute to the wider profession and give back to the sector.

 

Participant
It is important for people within and beyond the library and information profession to be able to engage with LIANZA. People can participate in LIANZA Communities; attend LIANZA events and our biennial conference; and learn about LIANZA initiatives and publications online. These participants do not make a financial contribution through membership and therefore are not eligible for any event discounts or for the majority of LIANZA Professional Recognition Awards and LIANZA Grants and Awards.

 

Professionally registered members from other associations
LIANZA Professional Registration is open to members of other related associations. While these registered members are not eligible for many LIANZA Awards and Grants, they are eligible for a discount (15%) on LIANZA events as financial members of another association with which LIANZA has a reciprocal arrangement.

 

Personal Membership Fee increase

Following recommendations by the working group, an immediate increase in the personal membership fee will come into effect from July 1, 2019 with ongoing annual adjustments at the rate of CPI annually. Members will be advised of any future annual membership fee adjustments prior to the year-end.

Changes in LIANZA personal membership fees and new discounts from July 1, 2019 

PERSONAL MEMBERS

Membership fee in 2018/19 incl GST

Membership fee in 2019/20 incl GST**

Fee increase

Prof Registration Fee

incl GST

All LIANZA Community events and conference discounts

LIANZA and TRW Professionally Registered member

$135.70

$155

$19.30

$115*

30%

LIANZA and TRW personal contributing member

$135.70

$155

$19.30

 

25%

LIANZA and TRW student member

$67.85

$86

$18.15

 

30%

LIANZA Professionally registered (member of SLANZA, PLN, etc)

     

$115*

15%

** This membership fee now includes unlimited number of sector or special interest LIANZA Communities at no further cost
 

Examples

One SIG
In 2018/19 Sarah paid a membership fee of $135.70 and also paid to belong to one SIGs at $11.50. Her total fee was $147.20. In 2019/20 she can join as many Communities as she wants for only an additional $7.80 pa.
 

Two or more SIGs
In 2018/19 Bill paid a membership fee of $135.70 and also paid to belong to two SIGs at $11.50 per SIG. His total fee was $158.70. In 2019/20 he can join as many Communities as he wants and pay $3.70 less pa.

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LIANZA Institutional Membership

Institutional Membership Structure

The current LIANZA institutional or corporate membership structure is complicated with 19 different membership categories, including Online CPD membership which enabled staff from member institutions to access LIANZA professional development online.  
 

What is changing?

The current institutional membership structure, with seven categories based on staff FTE will be retained for 2019/20. However, the number of institutional categories and FTE range will be reviewed in 2020.
The Online CPD membership options will not be offered from July 1, 2019.

Institutional membership fee increase

An immediate increase in the institutional membership fee will come into effect from July 1, 2019 with ongoing annual adjustments at the rate of CPI annually. Institutional members will be advised of any future annual membership fee adjustments prior to the year-end.

 

INSTITUTIONAL MEMBERS

Membership Fee 2018/19

Membership fee 2019/20

Fee increase pa

PD discounts

Institutional 1 FTE<6

$319.70

 

$336.00

$16.30

15% for each staff member

Institutional 1 FTE<6-10

$638.25

 

$670.00

$31.75

15% for each staff member

Institutional 1 FTE<11-40

$1,276.50

 

$1,340.00

$63.50

15% for each staff member

Institutional 1 FTE<41-100

$1,913.60

 

$2,010.00

$96.40

15% for each staff member

Institutional 1 FTE<101-175

$2,553.00

 

$2,680.00

$127.00

15% for each staff member

Institutional 1 FTE<175-499

$3,826.05

 

$4,018.00

$191.95

15% for each staff member

Institutional 1 FTE<499

$9,568.00

 

$10,046.00

$477.00

15% for each staff member

School

$135.70

 

$143.00

$7.30

15% for each staff member

Corp or International Supporter

 

$319.70

 

$336.00

$16.30

15% for each staff member

INTERLOAN ONLY

$172.50

Not available

   

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FAQs

Q: What will LIANZA Communities do?
A: LIANZA Communities are essential agencies for LIANZA’s visibility and engaging members. LIANZA Communities will plan, run and review events and activities each year that meet the needs of their community including face-to-face networking, professional development events, community or research projects, online networking and social events.
 

Q: Do current SIGs and regions need to be re-approved by LIANZA ?
A: 
No, there is no requirement for existing SIGs and regions to be re-approved.
 

Q: What do these changes mean for current region and SIG names?
A: Lots of great work is done by LIANZA communities and we want to ensure that the link from each community to LIANZA is obvious. Existing regional and special interest communities can choose to retain their current names and will use LIANZA in front of their name eg. LIANZA Hikuwai Community, LIANZA RES-SIG Community.

 

Q: How do these changes impact our LIANZA regions?
A: There is no intention currently to change the number or size of LIANZA regional communities which is set as six under LIANZA Rules. LIANZA Regional Councillors will continue to be nominated and elected by their regional community. Regional representation on LIANZA Council will be retained for the purposes of governance, but this will be reviewed in 2021.

 

Q. How much funding will be available from the LIANZA Contestable Fund?
A: LIANZA Council have decided that the fund will be seeded with $60,000 from the current SIG and Region accumulated funds. The maximum disbursement annually will be no greater than 70% of the annual contributions and will be around $12,000 per annum.

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Q. What will be funded from the contestable fund?
A: An annual funding round will enable all LIANZA Communities to submit funding applications for research, advocacy, community projects and grants for new initiatives.
The fund will seek to support projects or initiatives that are innovative and provide opportunities that have the potential to make a difference for NZ; contribute to the LIANZA vision, mission and strategic goals; demonstrate how LIANZA community will benefit from the knowledge; information and connections generated; show how evidence will be generated and evaluated; and create partnerships with other groups or people that will be used to change or enhance the initiative.
 

Q: Who is eligible to apply and who will make the selection?
A: All LIANZA Communities are eligible to apply for the fund and can opt to seek ideas or initiatives from LIANZA personal and institutional members who are part of their community and prioritise applications submitted for consideration. The fund will be awarded nationally by a selection panel of at least seven made up of the representatives from LIANZA Communities and LIANZA Council.

 

Q: What’s happened to the capitation income?
A: For many years SIGs and regions received capitation income based on the number of members. The regions received capitation income drawn from the annual membership fee and SIGs received the additional levy paid by members to belong to a special interest group. LIANZA is no longer charging members an additional levy to join its special interest groups. Each personal member can now join an unlimited number of sector or special interest LIANZA Communities as part of their annual membership fee. In 2018/19 the regions no longer received capitation income and from July 1, 2019 no LIANZA Communities will receive capitation income.

 

Q: What will happen to surpluses generated from budgeted LIANZA Communities?
A: All budgeted LIANZA Communities are expected to operate neutral or surplus annual budgets. If a surplus is forecast on an event, then this can help off-set other forecast expenses. Major events must be budgeted separately to ensure that all expenses have been taken into account, prior to setting event attendance fees. At the year-end any annual surplus from each budgeted community will be returned to the LIANZA Community Contestable Fund.  

 

Q: How will any losses from budgeted LIANZA Communities be covered?
A: While LIANZA Community events budgets will be required to be neutral or to generate a surplus, any unplanned losses will come from the contestable fund. This means that members involved in running LIANZA Communities are not liable for any losses.

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Q: What support do budgeted LIANZA Communities receive?
A: It is important to understand that all losses from budgeted LIANZA Communities are the liability of LIANZA, not of the co-ordinators, office holders or community participants. Budgeted LIANZA Communities receive support from LIANZA Office with budgeting, planning, registrations, sponsorship, liability insurance, GST, promotion and invoicing.
 

Q: Why do LIANZA personal membership fees need to increase?
A:
Over the last 12 years LIANZA personal membership fees have increased by $18.00 (excluding GST), which is less than $2 a year. However, all costs associated with running LIANZA have increased over this period – leading to a series of annual deficits. Membership income is essential to allow LIANZA to continue supporting all sectors of the library and information profession.

 

Q: What about professional registration fees?
A: Professional registration fees will remain at same level in 2019/20 and will be reviewed in 2020.

 

Q: Why have membership categories for new professionals and retired members been removed?
A: Following recommendations by the working group, we have decided that only two levels of personal membership fees (including a reduced member rate for students) will be offered. The new professional, affiliate (retired/leave) and overseas rates are now removed. Free access to LIANZA communications including Library Life and participation in all LIANZA Community events and our biennial conference is open to all people wishing to engage.

 

Q: What about do LIANZA student membership?
A: LIANZA recognises the importance of attracting new professionals as members to ensure the future of our organisation remains healthy. Therefore, student membership has been retained. However, to gain student membership, confirmation of full-time enrolment is required and student membership is only offered for three years. Student members receive the same 30% discount on LIANZA events and conference as professionally registered members.

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Q: How do I become a member of a LIANZA regional, sector or special interest community?
A: Currently All LIANZA personal members automatically become part of the regional LIANZA Community in which they are located. However, from July 1, 2019, the current SIG levy of $10 pa for each SIG will be removed. All LIANZA personal members will be able to join an unlimited number of sector or special interest LIANZA Communities. You will choose which communities you wish to join when you join or update your membership. People cannot join a regional, sector or special interest LIANZA Community if they are not a LIANZA contributing member, but they can pay to attend LIANZA events.

 

Q: Why will Online CPD not be offered in the future?
A: As the current Online CPD courses have aged, uptake has reduced and the cost of course provision is becoming greater than the income. LIANZA does not currently have the resources to design and update online courses with the required content and functionality. LIANZA will continue to provide professional development through regional workshops and webinars. Growth of LIANZA Communities will enable more professional development workshops to be offered around the regions.

 

Q; What about interloan only membership?
A: Interloan will continue to be offered as part of the LIANZA institutional membership fee, however ‘interloan only’ membership will be closed. These members will have the option to move to school or institutional membership. Interloan only members that move to school membership will pay less membership fee but gain staff discounts to LIANZA conference and professional events.

 

Q: Why do institutional membership fees need to increase?
A:
All costs associated with running LIANZA have increased in the last 12 years, leading to a series of annual deficits, which have not been off-set by membership fee increases for several years. Institutional members contribute more than half the total membership income and an increase is essential to allow LIANZA to continue supporting all sectors of the library and information profession.

 

Q: What benefits will staff at member institutions receive?
A: All employees will now receive a 15% discount for LIANZA Conference and all LIANZA Community professional development events. While this discount is lower than for LIANZA personal members, there is now no limit to the number of staff that can attend at this rate.

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